Every Sunday, I begin my weekly review by answering the following questions:

Further resources:

  1. What lessons am I carrying over from last week?
  2. What actions will I take to ensure my week is productive?
  3. What are my most important goals this week?
  1. https://waitbutwhy.com/2014/05/life-weeks.html
  2. http://delian.io/lessons-3
  3. https://www.nateliason.com/blog/productive
  4. https://fortelabs.com/blog/the-one-touch-guide-to-doing-a-weekly-review/
  5. https://moretothat.com/the-finality-of-everything/

Every Sunday, I begin my weekly review by answering the following questions:

I work on my ‘top goal’ between 9am and 11am, three days a week. My energy and motivation is the highest during these two hours, which is why I use that time to work on the most important goal. It’s remarkable how much you can move the needle on your biggest priorities with two hours of uninterrupted work.

I schedule each hour of the rest of the working day, including my lunch and breaks. Tasks that have been on my to-do list for more than two weeks are typically archived: at this stage, they are taking too much headspace and if they were important enough, I would have found the time to complete them.

I batch similar tasks together at particular times, such as responding to emails. This means I only check my email at scheduled times, which stops me from being distracted by the pull of an important or stressful email.

My phone is set to Do Not Disturb during the work day and put to one side. All calls and meetings we schedule as a team are intentional.

At the end of the week, I review how I spent my time. Did I spend my time according to the importance of my priorities? If not, why not? What was the bottleneck?

Two caveats: First, none of these are my original ideas. I have adapted what has worked for me. Second, it’s not always perfect. This is a process that is constantly evolving.

I believe being intentional with your time is a shortcut to rapidly increasing your progress in any field of work. More importantly, I care about time management because it’s our scarcest resource. I want to spend my time on the things that matter the most to me, inside and outside of work.